Effectiveness of a Countdown Timer in Reducing or Turnover Time
Majbah Uddin, MS1, Robert Allen, PhD2, Nathan Huynh, PhD1, Jose M. Vidal, PhD3, Kevin M. Taaffe, PhD4, Lawrence D. Fredendall, PhD5, Joel S. Greenstein, PhD4
1Department of Civil and Environmental Engineering, University of South Carolina; 2School of Health Research, Clemson University; 3Department of Computer Science and Engineering, University of South Carolina; 4Department of Industrial Engineering, Clemson University; 5Department of Management, Clemson University.
Corresponding Author: email@example.com
Journal MTM 6:3:25–33, 2017
Background: In production environments, a countdown timer is used to report the status of the planned start time and to provide both a communication mechanism and an accountability aid.1 It has been used in the airline industry to remind all personnel of the remaining time until when the aircraft door should be closed. This study explored the effectiveness of a countdown timer in the operating room (OR).
Aims: This study was designed to assess the effectiveness of a countdown timer in the OR setting and to determine the factors that contribute to prolonged OR turnover time (TOT) (defined to be from the “procedure finish” time of the preceding case to the “procedure start” time of the following case), as well as the impact each of the significant factors has on TOT. In this study, the term case denotes a surgical procedure.
Method: An Android app named ORTimer was developed for the study. The app was installed on Android tablets that were placed at the Certified Registered Nurse Anesthetist (CRNA) workstations in the OR at Greenville Memorial Hospital (GMH) in South Carolina. The CRNAs helped collect the event milestones and record the delay reasons (if applicable). Additional OR case information was extracted from GMH’s electronic medical record. Regression analysis was used to identify significant factors that contribute to prolonged OR TOT and to estimate their impacts. A t-test was conducted to test the hypothesis that the use of a countdown timer is effective in an OR environment.
Results: The data from a total of 232 cases where the ORTimer app was used were examined. Among the factors (i.e., delay reasons and case information) considered, an outpatient from a following case had the highest correlation with excessive room idle time, which is the difference between the actual TOT and the allotted TOT. Delays due to patient-related issues added about 12.7 minutes to the turnover time (90% CI: 7.2, 18.3) when other factors were fixed. Delays due to preoperative-related issues added about 27.4 minutes to the turnover time (90% CI: 20.0, 34.7) when other factors were fixed.
Conclusions: As is the case with most production environments,1 the use of a visual management tool such as the countdown timer in the OR is found to be effective. Additional research is needed to determine whether this finding is applicable to other hospitals.
Keywords: Information Technology (IT) intervention, operating room efficiency, operating room process improvement.
Clinical Application of a Smartphone-Based Ophthalmic Camera Adapter in Under-Resourced Settings in Nepal
Carmel Mercado, MD1, John Welling, MD2,3,4, Matthew Oliva, MD3,4,5, Jack Li, MD2, Reeta Gurung, MD6, Sanduk Ruit, MD6, Geoff Tabin, MD1,3,8, David Chang, MD7, Suman Thapa, MD, PhD6, David Myung, MD, PhD1,8
1Byers Eye Institute, Stanford University, Palo Alto, CA, USA; 2John A Moran Eye Center, University of Utah, Salt Lake City, Utah, USA; 3Himalayan Cataract Project, Waterbury, VT, USA; 4Medical Eye Center, Medford, OR, USA; 5Casey Eye Institute, Oregon Health Sciences University, Portland, OR, USA; 6Tilganga Institute of Ophthalmology, Kathmandu, Nepal; 7Los Altos Eye Physicians, Los Altos, CA, USA; 8VA Palo Alto Health Care System, Palo Alto, CA, USA
Correspondence Author: firstname.lastname@example.org
Journal MTM 6:3:34–42, 2017
Background: The ability to obtain high quality ocular images utilizing smartphone technology is of special interest in under-resourced parts of the world where traditional ocular imaging devices are cost-prohibitive, difficult to transport, and require a trained technician for operation.
Purpose: The purpose of this study was to explore potential anterior and posterior segment ocular imaging use cases for a smartphone-based ophthalmic camera adapter (Paxos Scope, Digisight Technologies, San Francisco, CA, USA) in under-resourced settings in Nepal.
Methods: From September to November of 2015 we utilized the Paxos Scope smartphone camera adapter coupled with an iPhone 5 to explore anterior and posterior segment clinical applications for this mobile technology. We used the device at a tertiary eye care facility, a rural eye hospital and a rural cataract outreach camp. We tested the device’s capability for high quality photo-documentation in clinic, in the operating room, and in the outreach camp setting. Images were automatically uploaded to a secure, cloud-based electronic medical record system that facilitated sharing of images with other providers for telemedicine purposes.
Results: Herein we present 17 ocular images documenting a wide variety of anterior and posterior segment pathology using the Paxos Scope from clinical cases seen in a variety of settings in Nepal.
Conclusions: We found the quality of both the anterior and posterior segment images to be excellent in the clinic, the operating room, and the outreach camp settings. We found the device to be versatile and user-friendly, with a short learning curve. The Paxos Scope smartphone camera adapter may provide an affordable, high-quality, mobile ocular imaging option for under-resourced parts of the world.
Keywords: Paxos Scope, mobile health, smartphone ophthalmic imaging, teleophthalmology, triage
Medical Students’ Perception on the Use of QR Code Versus Traditional Pen-and-Paper as an Attendance Record Tool in Medical School
Kwee Choy Koh, MBBS, MMed, Pilane Liyanage Ariyananda, MD, FRCP, Esha Das Gupta, MRCP, FRCP, Rumi R. Khajotia, MD, MD, Sethuraman Nagappan, MRCP, FRCP, Vaani Valerie Visuvanathan, MBBS, MRCP, Mina Mustafa Mahmood, MD, MRCP, Siew Huoy Chua, MB BCh BAO, MRCP, Poh Sim Chung, Dipl. BA
Assoc. Prof. Kwee Choy Koh, Postal address: Head & Infectious Diseases Consultant, Department of Medicine, Clinical Campus, International Medical University, Jalan Rasah, 70400 Seremban, Negeri Sembilan, Malaysia
Corresponding Author: email@example.com
Journal MTM 6:3:2–6, 2017
Background: Student attendance at teaching-learning sessions is traditionally registered using pen-and-paper. This method has many weaknesses: lost, hard to verify, attendance-by-proxy, late submission. The Quick-Response Code is a two-dimensional barcode that can be read with a QR reader on a smartphone that captures and instantly transmits information to a cloud storage. We describe the use of a QRC method to register medical students’ attendance and assessed their perception of this method compared to PAP.
Method: The attendance of 112 medical students in all teaching and learning sessions in internal medicine posting was registered either with QRC or PAP. A static QR code was generated using open source software online and linked to Google Document for storage of data registered. At the end of the posting, the students’ perception was assessed using a 4-point Likert scale satisfaction survey.
Results: 83 students participated in the survey (74% response rate). 100% owned a smart device and 91.6% had data connectivity. Compared to PAP, the QRC method was perceived to be more convenient, more accurate, more secure and more environment-friendly and preferred (all p < 0.05). The QRC method was not significantly faster than the PAP (p = 0.361).
Conclusion: The QRC method was the preferred attendance record tool compared to the traditional PAP method. Its adoption in the closed and secure environment of a medical campus and hospital is feasible and should be explored.
Keywords: QR code, attendance record tool, medical school
Mobile Applications for Stroke Prevention: A Survey of Physicians’ Perspectives
Douglas Halket, BS1, Jonathan Singer, MA2, Clotilde Balucani, MD, PhD3, Dimitre Stefanov, PhD3, Steven R. Levine, MD, FAHA, FAAN, FANA4
1SUNY Downstate College of Medicine, MSC, Brooklyn, NY; 2University of Nevada, Reno, Clinical Psychology, MSS, Reno, NV, 3SUNY Downstate Medical Center & Stroke Center, MSC, Brooklyn, NY; 4University Hospital of Brooklyn, Associate Dean for Clinical Research & Faculty Development, Downstate Medical Center & Stroke Center
Corresponding Author: firstname.lastname@example.org
Journal MTM 6:3:7–13, 2017
Background: Little is known about the prevalence and nature of mobile application adoption in clinical practice.
Aims: To explore current and potential mobile application use in primary care physicians (PCPs) for stroke prevention. Do PCPs recommend, use, or discuss mobile health applications for stroke preventative measures?
Methods: Current PCPs in the New York City area specializing in Internal Medicine, Ob/Gyn, and Family Medicine were surveyed in person. The survey consisted of demographic questions and 11 questions on mobile application use.
Results: Of the 86 physicians surveyed (53% female; mean age 37 years, SD 12), 74% (95% CI 65%, 84%) reported using mobile applications in patient care, whether for their own use or in recommending to patients. Experience was the most important determining factor, with 82% of physicians with less than 3 years practice experience using mobile apps, 78% of physicians with 3 to 10 years, 60% of physicians with 11 to 20 years, and 58% of physicians with greater than 20 years experience (p=0.045). Physicians reported using mobile applications to manage stroke risk factors 25% (95% CI 16%, 35%) of the time, while 77% (95% CI 68%, 86%) expressed interest in new apps to help their patients manage these risks. Lastly, 41% (95% CI 30%, 51%) of physicians surveyed strongly agreed that mobile applications are useful in providing patient care, while 49% (95% CI 38%, 59%) simply agreed and 0% disagreed.
Conclusions: Most urban PCPs we surveyed believe that mobile applications belong in healthcare, with one in four using them to manage stroke risk factors.
Keywords: Mobile Technology, Stroke, Prevention, Primary Care Physicians, Patient-Centered
Stroke is the leading cause of preventable disability in the United States1. Each year, approximately 795,000 Americans suffer a stroke1. Many of these strokes are preventable. According to a case-control study of 6,000 individuals, 90% of strokes can be attributed to just 10 modifiable risk factors, and targeted interventions to reduce blood pressure and cigarette smoking as well as to promote physical activity and healthy diet could substantially reduce the risk of stroke2. There are already many mobile applications that individually target each one of these interventions, although not necessarily in the specific context of stroke prevention3.
Healthcare related mobile technology has expanded rapidly over the last several years. In 2015, there were 165,000 medical and health related apps for sale in the Google and Apple store4, up from 40,000 in 20125. However, little is known about the prevalence and nature of mobile application adoption in patient centered clinical practice, let alone about its effectiveness in changing healthcare outcomes. While there are many mobile applications in fields such as diabetes management, there are still usability and integration issues among almost all of them6. A 2014 study found 93 mobile application for iPhone and Android regarding general stroke information, although many of these were lacking scientifically valid information7.
There have been relatively few randomized controlled trials involving mobile applications, although some have shown promise. A systematic review of 9 studies assessing mobile application effectiveness in managing cardiovascular disease, lung disease, or diabetes mellitus found 3 studies where a mobile application intervention showed a statistically significant clinical improvement8. Additionally, there has been at least one quality improvement project studying mobile technology assistance in blood pressure control for stroke survivors9, although there have been no large scale randomized control trials specifically involving stroke prevention. Mobile applications have the potential to change the healthcare landscape, leading to improved outcomes while reducing cost. If mobile technology is going to be implemented in a meaningful way, it is imperative that it be grounded in clinical evidence.
The current study is the first step in examining the role that mobile technology plays in primary care physicians’ (PCPs’) practices. The purpose of this study is to examine the prevalence of PCPs using mobile applications in patient care. More specifically, to study if and how PCPs use mobile applications for stroke prevention. Also, we evaluated preferences and attitudes of PCPs toward the use of mobile applications in their practices with specific focus in stroke management, and how these preferences vary over physician and practice demographics. We hypothesize that younger physicians practicing in wealthier areas are more likely to use and recommend mobile applications.
Current PCPs in the New York City area specializing in Internal Medicine, Ob/Gyn, and Family Medicine were surveyed in person.
Participants: A convenience sample of 86 physicians (46 females) ranging from 25 to 68 years of age participated in this study, which was approved by the SUNY Downstate IRB. Participants were surveyed in person and were identified at SUNY Downstate grand rounds and the annual meeting of the New York Academy of Family Physicians. The mean age was 37 ± 12 SD. Forty one percent of the participants were attendings and the remaining 59% were residents. Sixty (70%) were Family Medicine specialists, 14 (16%) were in Ob/Gyn, and 12 (14%) were in Internal Medicine. These three specialties were selected because they provide the primary care lead in general preventative care, and the study focus is on actually managing stroke risk factors. Neurologists, despite managing patients after stroke, do not generally provide the ongoing lead in preventative care unless a patient has a separate neurological issue, and so were excluded from the study.
Measures: The standardized survey consisted of demographic questions and practice characteristics including gender, specialty, resident/attending, type of practice (private independent, private partnership, community or university hospital), years of experience (less than 3, 3 to 10, 11 to 20, greater than 20), patients seen per month (less than 30, 30 to 100, greater than 100), median income of practice zip code as determined by census data (less than $40,000 or greater than $40,000), and 11 questions on mobile application use (table 1).
Table 1: Demographic Summary of Study Subjects
Data analysis: Fisher’s exact test was used to test for association between demographic variables and whether or not the physicians used mobile applications in any patient care setting. Cochran–Armitage trend test was used to determine if higher levels of the ordinal predictors (age groups, experience and volume of patients) were associated with higher prevalence of mobile technology use. P values less than 0.05 were considered significant. All participants answered the primary question on mobile application use in patient care. Missing data in other, secondary questions were not factored into the analysis as we were not adequately powered for other specific analyses. A sample size of 87 physicians was determined to have 80% power to detect an odds ratio of 0.4 for the relationship between age and the use of mobile applications using a significance level of 0.05. The odds ratio of 0.4 corresponds to a hypothesized effect of physician age on mobile application use. This odds ratio is based on an expected 30% use of mobile applications by physicians at age 50, compared to 15% for physicians at age 63. The data were analyzed using SAS version 9.4 (SAS Institute Inc., Cary, N.C.)
Of the 86 physicians surveyed, 74% reported using mobile applications in patient care, whether for their own use or in recommending to patients. Physicians reported using mobile applications to manage stroke risk factors 25% of the time, while 77% expressed interest in new apps to help their patients manage these risks. Forty one percent of physicians surveyed strongly agreed that mobile applications are useful in providing patient care, while 49% simply agreed and 0% disagreed.
Table 2 shows the most important determining factor, with 82% of physicians with less than 3 years practice experience using mobile apps, 78% of physicians with 3 to 10 years, 60% of physicians with 11 to 20 years, and 58% of physicians with greater than 20 years experience (p=0.045). Other demographic factors, including median income of practice zip code were not significant.
Table 2: Mobile Application Usage Responses
Age did not have an effect on whether or not physicians agree that mobile applications are useful in providing patient care (p=0.27; table 3). Position, type of practice, and volume of patients were not associated with higher use of mobile technology use (p=0.80, 0.49, 0.33, respectively).
Table 3: Usage of Mobile Applications in Patient Care by Demographics
Previous studies have shown that there are a large number of mobile applications available to patients and physicians, particularly to manage stroke risk factors3,4,6–8. This study builds on this knowledge in an attempt to determine how physicians view mobile application use in the primary care clinical setting, particularly in stroke prevention. Our data revealed that of a sampling of mostly urban PCPs, 74% are already using mobile applications in clinical practice and an even greater portion, 90%, believe that mobile applications belong in patient care. Although PCPs with more experience were less likely to use mobile applications, the findings suggest a wide acceptance across physician age groups and practice characteristics. Income of practice zip code was not a significant predictor in whether or not PCPs recommend mobile applications to patients, and neither was PCP age. Physician experience was potentially important, with less experienced PCPs more likely to recommend mobile applications than their more experienced colleagues. These findings suggest the adoption of mobile application use in clinical practice will likely continue to increase in the coming years.
Some physicians, 34% of the respondents, expressed concerns over mobile technology use in healthcare. These concerns included ease of use, confidentiality, determining which app is best, time limitations, and integration with Electric Health Records (EHR). Some of these concerns, such as determining which apps are best, can be solved with further study. Confidentiality and EHR integration issues are more complex but are also potentially manageable in the future5.
There was a major disparity between PCP-expressed interest in mobile applications (76%) compared with their actual use of mobile applications to manage stroke risk factors (25%). This gap between interest and use can be bridged by either the development of new mobile applications specifically tailored to manage stroke risk factors or the development of a tool to assist patients and physicians in selecting from already existing mobile applications. The development of such a tool would likely require a systematic method for determining which mobile applications are effective in the patient care setting. Mobile applications that can assist in managing chronic risk factors for stroke can then be identified, potentially leading to an inexpensive and effective method for reducing one of the largest causes of morbidity and mortality in the United States1,2.
There were several limitations to the study. First, the sample size was one under the projected number, as the data were collected from physicians in discrete groups (grand rounds, etc.) rather than from individuals. Second the data were slightly skewed by specialty and position. We recruited a large percentage of Family Medicine attendings because of the ease of recruiting them at their annual meeting. Many of the Ob/Gyn and Internal Medicine respondents were residents because they were more likely to attend grand rounds and stay to fill out a survey. There were few respondents from high income zip codes. We acknowledge the potential lack of generalizability to other specialties, including neurologists who may participate in stroke prevention but generally do not lead and primarily manage this effort in their patients.
The majority of PCPs have either already adopted mobile applications in their clinical practice or believe that mobile applications belong in patient care. However, the implementation of mobile applications specifically for stroke prevention purposes is still limited. Concerns about mobile application use were limited to a small number of physicians and a significant number expressed interest in a new application to manage stroke risk factors. There is PCP interest in a mobile application specifically tailored to manage stroke risk factors that patients and physicians can use together and encompasses several aspects of stroke prevention. Since many physicians are already using mobile applications or support their use in patient care, it is likely that mobile applications will have a place in clinical practice in the future, and specifically in stroke prevention.
Supported by a SUNY Alumni fund medical student research scholarship to DH.
All authors have completed the Unified Competing Interest form at www.icmje.org/coi_disclosure.pdf (available on request from the corresponding author) and declare: DH received support from a SUNY Alumni grant, no other support from any organization for the submitted work; no financial relationships with any organizations that might have an interest in the submitted work in the previous 3 years; no other relationships or activities that could appear to have influenced the submitted work.
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